Super Easy Data Cleansing Strategies in MS Excel You Must Know

Microsoft Excel is one of the widely used tools in different organizations. It is a great tool for representing data in the form of charts and graphs. Excel simplifies data analysis for companies and helps them in better decision-making. However, have you ever wondered what is vital for accurate data analysis? Well, it's data integrity. That is why you need to know the data cleansing strategy in MS Excel.

Here are some simple strategies to clean the data and ensure the correctness of data in excel. Let's dive in!

• Remove Duplicates
  When it comes to data cleansing in excel, the first thing that an excel consultant would recommend is to remove duplicates. The presence of duplicate data creates confusion and affects data analysis. Therefore, you must consider removing them to increase data quality. There are two ways of dealing with duplicate data. Either you can highlight it or remove it. Removing it is the best option.
  Removing duplicate data is quite easy with the built-in function of MS excel. All you have to do is head to 'Data' and look for 'Remove Duplicates'. Select the columns from which you want to get rid of duplicate data, and then click on the 'Ok' option. It helps in removing duplicate values from the list. However, if you want to store a copy of the original data, make sure to copy and paste the data to a different location before removing duplicates.
• Delete Formatting
  A simple and easy way of cleaning your data is to delete formatting. The formatting may include simple aspects like the alignment of the texts or the color of cells. It may even include the logical conditions applied to the cells. First, you need to remove the regular formatting. Next, you need to make use of the clear option to eliminate the formats. Finally, you must focus on getting rid of conditional formatting. If you find any difficulty, consulting excel experts can be the perfect solution. 
• Leverage Find and Replace
  The find and replace option are helpful for data cleansing in MS Excel. This strategy is simple, easy, and quick. You just need to find the values you think are incorrect and then replace them with the correct ones.
• Spell Check
  Often people overlook the importance of spell check in data cleansing. However, it is more vital than you think. A small spelling mistake can affect the credibility of your data. So, you must run a spell check before getting started with data analysis. All you need to do is use the shortcut F7 on your keyboard to run a spell check.
• Change the Case of Texts
  When you import data, you will find data in irregular cases. You may think of correcting it manually. However, doing it will require much time. So, a simple way is to use the formula.

Conclusion

These are the simple ways of cleansing data in Excel. Want to learn more ways or need assistance with data cleansing? Reach out to the professionals of ProsperSpark. In addition to excel consultancy, the experts can also offer ERP migration and airtable consulting services.